Presentation Guidelines and Tips
Paper session: Conforming to the presentation time limit is critical. Each paper session is allocated 20 minutes for presentation and 10 minutes for questions and discussion. Session moderators will have timekeeping cards. All presenters using PowerPoint or the internet for their presentations should do a test-run and preview their presentation on the equipment in the presentation room in advance (e.g., before the first morning session or during lunch) to make sure there are no technical problems. We will have tech support volunteers on hand for assistance.
Colloquium session: Colloquium organizers are responsible for communicating with presenters about their session schedule, keeping time, and moderating the session. Colloquium organizers may divide their time as they choose, but it is recommended that there be enough time allocated for opening and closing remarks, equal presentation time for the different papers within the colloquium, and discussion. All presenters using PowerPoint or the internet for their presentations should do a test-run and preview their presentation on the equipment in the presentation room in advance (e.g., before the first morning session or during lunch) to make sure there are no technical problems. We will have tech support volunteers on hand for assistance.
2. ROOM SPECIFICATIONS
3. ROOM EQUIPMENT
If you have special fonts or special software for your presentation, it may be best to bring your own laptop. We will have switcher boxes, so you can plug in your laptop and change the switch to connect to the LCD projector. Macintosh users would also need to bring the appropriate VGA adapter for their laptops..
Please send a request for any special tech needs via emal to firstname.lastname@example.org by January 15 at the latest.
(a) If your paper contains data, present it
visually either as a PowerPoint presentation or transparency display.
Alternatively, you may wish to include it on any handouts you provide
for audience members.
(b) Consider keeping any review of literature or background information to a minimum, keeping in mind that you will only have 20 minutes for presentation of your paper plus 10 minutes for audience questions and discussion. Some presenters take nearly 15 minutes giving background information, leaving only 5 minutes to get to their main points or research results. Your primary focus should be on your own work and the implications it may have for your audience.
(c) Focus on making several key points rather than the detailed and thorough analysis expected of a published paper. The idea should be to stimulate interest in your work and get some useful feedback and discussion from the audience.
(d) We strongly recommend that you time and rehearse your presentation in order to comfortably fit it into your given time limit. Keep in mind that the audience is listening to your paper. If a paper is read word-for-word from a text (i.e., one prepared for publication), it becomes difficult to follow.
(e) Finally, each paper has been accepted on the assumption that the study has been or will be completed by the time of the conference in February. If it turns out that your project is not at the point where at least some findings can be presented, we request that you withdraw.
2. THE DISPLAY SPACE
3. THE POSTER
POSTER PRESENTATION TIPS
(b) Posters should be printed out (not
handwritten). They also often have graphs, charts, etc. summarizing
data if applicable. Some people print out each major section of their
study on a separate piece of paper and attach each of those up on the
board to form their poster. Others have one large poster, with all the
sections on it, specially printed out (copy shops have large-format
printers for this purpose), which they can just roll up and take with
them. Some produce laminated or color posters.
(c) You may want to bring along handouts to distribute during the official poster viewing session. You are strongly advised to make copies of your handouts in advance. In a pinch, however, there are a number of commercial copy shops (e.g., Kinko's) somewhat close to the university, as well as copy machines at the university libraries (though not of the best quality).