Presenter Guidelines



Paper session: Conforming to the presentation time limit is critical. Each paper session is allocated 20 minutes for presentation and 10 minutes for questions and discussion. Session moderators will have timekeeping cards. All presenters using PowerPoint or the internet for their presentations should do a test-run and preview their presentation on the equipment in the presentation room in advance (e.g., before the first morning session or during lunch) to make sure there are no technical problems. We will have tech support volunteers on hand for assistance.


Linked webpages include pictures, size, seating capacity, and equipment available in the room. The Biomedical Sciences building is located at 1960 East-West Road.  Campus map

Each room will be equipped with an LCD projector, projection screen, PC computer, internet connection, and external speakers (PA system in B103). PowerPoint and web browsers are installed on the computers.

If you have special fonts or special software for your presentation, it may be best to bring your own laptop. IMPORTANT: If you are bringing a laptop, please make sure you have the appropriate HDMI adapter (VGA adapter okay in B103) to connect your laptop to the projection system..



(a) If your paper contains data, present it visually (e.g., PowerPoint presentation). Alternatively, you may wish to include it on any handouts you provide for audience members. You are strongly advised to make copies of your handouts in advance. In a pinch, however, there are a number of copy centers on and near campus.

(b) Consider keeping any review of literature or background information to a minimum, keeping in mind that you will only have 20 minutes for presentation of your paper plus 10 minutes for audience questions and discussion. Some presenters take nearly 15 minutes giving background information, leaving only 5 minutes to get to their main points or research results. Your primary focus should be on your own work and the implications it may have for your audience.

(c) Focus on making several key points rather than the detailed and thorough analysis expected of a published paper. The idea should be to stimulate interest in your work and get some useful feedback and discussion from the audience.

(d) We strongly recommend that you time and rehearse your presentation in order to comfortably fit it into your given time limit. Keep in mind that the audience is listening to your paper. If a paper is read word-for-word from a text (i.e., one prepared for publication), it becomes difficult to follow.

(e) Finally, each paper has been accepted on the assumption that the study has been or will be completed by the time of the conference. If it turns out that your project is not at the point where at least some findings can be presented, we request that you withdraw.