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Presentation Guidelines and Tips (for presenters only)


Session presentations: Conforming to the presentation time limit is critical. Each session is allocated 45 minutes only. Be sure to allow sufficient time for presentation and Q&A in that period.  Session moderators will have timekeeping cards to assist you. All presenters using PowerPoint or the internet for their presentations should do a test-run and preview their presentation on the equipment in the presentation room in advance (e.g., before the first morning session or during breaks or lunchtime) to make sure there are no technical problems. We will have tech support volunteers on hand for assistance.

Please check your presentation rooms and prepare copies of your handout accordingly.

* Keoni Auditorium (maximum capacity - 300 people) [click here]
* Asia Room (maximum capacity - 60 people) [click here]
* Pacific Room (maximum capacity - 60 people) [click here]

Each room will be equipped with an overhead projector, an LCD projector, projector screen, and a PC (laptop) with Windows XP, and internet connection. Macintosh users need to bring thier own laptop and a VGA connector. Please send a request for any special tech needs via emal to by September 15.


(a) If your presentation contains data, present it visually either as a PowerPoint presentation or transparency display. Alternatively, you may wish to include it on any handouts you provide for audience members. You are strongly advised to make copies of your handouts in advance. In a pinch, however, there are a number of commercial copy shops (e.g., Kinkos) relatively close to the university, as well as copy machines at the university libraries (though not of the best quality).

(b) Presenters, keeping in mind that you will only have 45 minutes for presentation and questions & answers, consider keeping any review of literature or background information to a minimum (just covering what is necessary to adequately understand and interpret your study and its content). Often times presenters take too long giving background information, leaving too little time to get to their main points or research results. This can be terribly frustrating for the audience, many of whom may already be familiar with your area. Your primary focus should be on your own work and the implications it may have for your audience.

(c) Focus on making several key points rather than the detailed and thorough analysis expected of a published paper. The idea should be to stimulate interest in your work and get some useful feedback and discussion from the audience.

(d) We strongly recommend that you time and rehearse your presentation in order to comfortably fit it into your given time limit. Keep in mind that the audience is listening to your presentation. Often times, if a paper is read word-for-word from a text (i.e., one prepared for publication), it becomes difficult to follow.

(e) Finally, each presentation has been accepted on the assumption that the study has been or will be completed by the time of the conference in October. If it turns out that your project is not at the point where at least some findings can be presented, we request that you withdraw and provide the opportunity for someone else to participate in the conference.

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